Automate your backup
by Roberto Grassi, P. Eng.
The effectiveness of a good backup
program depends on you effectively executing your backup. Often we
are so busy that we simply forget to manually run a backup!
When selecting a good quality professional backup software program
you need to check what options you have to automate your
backups so that you can set it and forget about it. Well,
GRBackPro professional backup software is among the few
software programs that not only allows for this level of automation
but also allows you to setup different automation strategies which
The first method you can use to
automate your backup is to execute the backup at end of the work
day. This is usually a time of day when the computer cpu
load is low and thus resources are free for a quick and reliable
backup. Another important point is that if you ensure that all
applications are closed then all your files will be consistent.
In fact, even if GRBackPro can back up your in-use data file
using Volume Shadow Copy, it is better to back up a file that
is perfectly consistent and that is set at a well known point
(in this case, at the end of the work day). The first thing you
must do, if you run the backup at end of day, is to close all
applications. GRBackPro offers you the Task tab from which you can
have GRBackPro close applications and stop services
before a backup is executed and then start them, if required, at
backup end.You have two options to execute the
backup at shutdown. The first one is to define a scheduler event
that starts the backup when you shut down your computer. In this
case you initiate the shutdown and then GRBackPro captures this
condition and starts the backup. Starting with Windows Vista,
Microsoft has modified the shutdown procedure in order to allow
the user to quickly close the computer. GRBackPro is able to
block the shutdown in order to have the time required to
complete the backup. We do not recommend this method, however,
because you have less control over the backup and shutdown
We suggest that instead you
use the GRBackPro function of "At backup end do". We normally ask the
program to shut down and power off the computer when the backup
is completed without errors. Thus if all has gone well you will
see your computer turn OFF after a while. If it remains ON then there
has been a problem which you will need to check before going
home. Doing things this way
will give you peace of mind
when you go home.
destination disk insertion.
Another helpful feature is the
possibility to have the backup software to start a backup
when a drive is ready or, in other words, when a path
is available. We prefer to talk about the path being available
because we are not limited to physical drive insertion such as a
USB drive but can also include network paths.
Having the backup software
automatically start the backup when one of the above events
happens is convenient because you donít have to manually start
your backup. GRBackPro offers you this possibility from within
the integrated scheduler. You can define an event and then add a
conditional execution. This condition can be based on the path
availability. Other options are based on computer usage and
For example you can make the
backup execution conditional on you not typing anything or not
moving the mouse. This could
mean that no one is using the computer and thus a backup
execution will not disturb anyone.
Another possible condition
might be to execute the backup only if the CPU load is below a
specified percentage, for more than a specified time.
This assures that the backup will run only when no application
needs your computer resources. In fact there could be the
possibility that you have a process running that needs CPU time
even though you may not be
physically using the computer. This option is intelligent because it effectively
measures the CPU load to be sure the CPU is free. With each
conditional test, GRBackPro can be set to retry the conditions
for a user-defined time after which if the condition still isn't
met the event will be marked as missed.
Be advised if any
If you want to automate your backup
and simply forget about it then you need to have a good reliable
method to be advised if something goes wrong. Yes, every backup
software creates and manages a log file but you have to
periodically check it to be sure there no errors. Failing to
backup important files is a real pain!
So you also need to automate the
reporting aspect of your backup plan. GRBackPro professional backup software
offers you a good solution here, too. You can use the Tasks tab
to add a task that will email you a note when a backup error
happens. This email notification includes the files that are
involved in the error so that you immediately know about the
problem and can decide what to do about it. This option also
allows you to remotely manage a computer doing backups for your
company. You may have many backup jobs set up and if
any of them goes wrong you will be notified. Of course you can
ask to be notified that the backup has been executed. GRBackPro
can email you a note when a backup starts. This email is always
sent, so if the backup does not start you will be alerted by the
absence of the email.
With the above and other
features built into GRBackPro, you are can be sure that your
data is safe. You can set up your backup easily and then forget
about it unless a failure happens. At that point you will have
to restore your data but you can be sure your data is safe and
ready to be quickly restored.
This article has been translated to Serbo-Croatian
language by Jovana Milutinovich.
This article has been translated to Punjabi
language by Fateh Singh & Shamsher Singh.
This article has been translated to Finnish language by Lucja Adamska.
This article has been translated to German language by Philip Egger.