data is a precious resource that
can literally be worth its
weight in gold! If used
properly, it can be mined over
and over for additional sales
and referrals. Do you use this
gold mine to increase the
profitability of your business?
You should! It
can mean the difference between
business survival and failure.
Why then do so few business owners take the time to ensure that it is
adequately protected? Are we too busy? Perhaps you just didn’t know how to protect it, or
couldn’t afford the software and hardware required to back up your data correctly.
Ask yourself these questions:
Is there anything more important to my business than my customer data?
What would happen to my business if I were to loose all of my data?
Consider this common scenario. A client calls frantic that she’d loose her
business if she couldn’t recover her customer data. She had over five years of information on her
computer when the hard drive decided to make her life interesting.
So what are her choices? Re-enter the data manually, if she has any hard
copies available. Call everyone and ask for their contact information again - won’t that
make them feel secure about her company. Or call a data recovery technician. Their services can
start at a thousand dollars and go up rapidly from there!
Before you go to install your backup software you need to answer a few questions.
What data do I need to backup?
Only back up data that is necessary. Use the KISS (Keep It Simple, Stupid) method.
Your customer database and correspondence should be backed up as a minimum.
How often do I want to back up my data?
How often does your customer data change? Does a significant amount of data
change on a daily basis? Weekly?
Where do I want to store my data backup?
Most data backups still use a tape drive to store the data. The problem
is that they cost a fortune! The tapes alone are expensive and moreover are often slow.
Alternatives are to store your data backup on another computer on your network or copy it to a
CD or DVD writable disk.
Ok, so you want to backup your data. What now? Before we do that review the
Copies and stores a complete duplicate of your data every time it runs.
Takes the most time to run and the most storage space. Quickest data recovery feature. Easiest!
Copies and stores only data changed since the last backup. Must be
combined with a full backup, and any other incremental backups. Most complicated.
Copies and stores data changed since the last full backup. Must be
combined with a full backup and the last differential backup.
Middle of the road. If you have a relatively small amount of data, I would
suggest a daily full backup. If you have a larger amount of data you might combine the full
backup with a differential backup. Simple huh?
The next question is how to store the data backup. Even though it
takes a little extra work, I have my clients back their data up to a DVD writable disk.
First, set the wizard to back up the data up to a folder. Usually this folder is on another
computer. Then burn this data to a DVD burner and place the disk it in a secure location for
retrieval as necessary.
If you don’t feel comfortable setting this up
yourself, any competent PC technician can do it for you.
Ultimately your customers don’t care how or why you lost their
information, they just care that you did. I’ll leave you with this statistic:
Estimates suggest that 80% of small businesses that suffer a serious
computer failure cease trading within two years. Will yours be one of them?
What backup software for Windows?
Well, you can try our professional windows data backup software